Annual Meeting Minutes - 2005
Meeting Date: October 22, 2005
Location: Temecula Community Recreation Center
Committee Members Present: Stephen Bochinski, Beverly Romans, James Szepkouski, Jonathan Geller, Steven Plyler
Property Owners Present: Alstadter, Ayala, Bierly, Bochinski, Bolster, Box, Bume, Burke, Cates, Chang, T. Chavez, S. Chavez, DiSandro, Dunnick, Eaton, Ebmeier, Geller, Gill, Glick (Rainbow Municipal Water District), Godmez, Hill, Lingafell, Lepak, Peters, Plyler, Prince, Rivas, Ryysewall, Santa, Schetter, Taufer, Teague, Thomas, Vanderhaak, Williams.
Call to Order: 8:30am
Chairman Bochinski called meeting to order.
Changes or Additions to the Agenda:
Discussion on voting procedures, collecting proxies and votes being counted beyond the annual meeting.
Report on Status of Resolutions for Special Assessment and increasing Annual Assessment
The Special Assessment resolution presented to owners has received more than 35% “NO” votes and has thus failed passage.
The resolution increasing annual assessments to $400 per benefit unit has neither passed nor failed and balloting remains open on this measure. Voting on this assessment measure will remain open until:
* The measure receives 65% “Yes” votes and is passed or
* The measure receives 35% “No” votes and thus fails.
The Committee strongly supports a yes vote on the amendment to increase assessments to $400 per benefit unit. In the absence of a one time special assessment, this measure becomes even more critical to our ability to maintain Rancho Height’s road system.
Election of committee members:
Beverly Romans explained the voting process. Proxy and Agenda Requests had been included in mailing sent to property-owners with annual meeting notification. Ballots were passed out which listed APN number with numbers of votes held by each property owner. Incumbents running for re-election were James Szepkouski and Jonathan Geller. Incumbent, Steve Plyer elected to not run for re-election. Additional candidates who had their nominations seconded were Jim Thomas, Jim Teague, Everett Dunnick, and Mary Williams. Each candidate was given three minutes to address the meeting, following which they were able to answer questions from those in attendance.
The vote was then taken. Two volunteers, Scott Williams and Niki Box, were utilized to count votes. Our sincere thanks to Niki and Scott for their help. Ballots were cast and tabulations were as follows:
Everett Dunnick: 36
Kirk Ebmeier: 92
Jonathan Geller: 79
James Szepkouski: 81
James Teague: 25
Jim Thomas: 42
Mary Williams: 30
Ebmeier, Geller and Szepkouski thereby began new two year terms on the Road Maintenance Committee.
Financial Report:
The financial report was presented by Beverly Romans. Original bank statements including all copies of checks, past financial reports, invoices for road maintenance, accounting and gate expense plus past meeting minutes were made available for inspection by property owners. Beverly stated that property owner’s personal information was intentionally omitted to protect the privacy of such records. A motion was made by Stephen Bochinski to approve the financial report. James Szepkouski seconded the motion. Passed by all.
Special Committee Reports:
Road:
James Szepkouski reported on the road status and maintenance. Addressed were the need for asphalt repair, driveway entrance repair incumbent upon property-owners, water meter asphalt repair, Arizona crossing maintenance, and washed-out area above Arizona crossing due to last winter’s excessive rains. Common theme to all aspects of road report were the funds lacking due to inadequate fee structure of our community and the problems caused by property-owners delinquent in their payments.
Gate:
James Szepkouski also reported on the gate which is fully operational. The gate functions by three different methods; remote controller, key pad code or telephone dial to resident’s home. Operations have been smooth and the committee is working with Realtors to assure security violations do not occur. As funds allow and as proper priorities are met, the gate will receive it’s cosmetic finishes of stucco, trim and lighting.
Old Business:
Property-Owners responsible for Road Repairs:
Reviewed policy of property–owners being responsible for repairing any damage to the road caused by construction or other activity on their parcel. This policy also pertains to contractors working for property-owners.
New Business:
Town Hall Meetings:
Jonathan Geller proposed that a series of “Town Hall Meetings” be held in order for the community to share it’s ideas for how an adequate financial plan might be developed to assure our roads remain in acceptable condition. Should the current resolution for increasing annual assessments fail, an alternative financial plan will be necessary to prevent the ultimate deterioration of our road system. The consensus of those in attendance was in agreement with this idea.
Financial Review Committee:
The idea was brought forth of establishing a Financial Review Committee as an alternative to paying for an annual financial review by an outside third party. The consensus of those in attendance was that this was a productive idea and should be considered by the Committee.
Date Minutes Meeting Held:
Saturday, October 22, 2005