Meeting Minutes - 4/10/2006
Rancho Heights Road Committee Meeting Minutes
Date: April 10, 2006
Location: Mary Philllips Senior Center, Temecula
Time: 7:00
Committee Members Present: S. Bochinski, J. Geller, J. Szepkouski, K. Ebmeier
Property Owners Present: : C. Szepkouski, K. Ebmeier, J.,C. Hill, S. Murray, J., C. Ayala,,
J., T. Thomas, P. Burke. B. Lingg
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Call to Order:
Stephen B. called the meeting to order.
Additions/Changes to the agenda:
Realtor signs at the “Y” in road.
Financial Report:
Report was presented by Treasurer, Kirk E. Account balances, payables, receivables and collection status were reviewed. Delinquent accounts are being submitted for court-administered collections next month. Reported that the vote for the adjustment to the annual assessment was defeated. Motion to accept Financial Report made by James S. , seconded by Jonathan G.
Passed by all.
Gate Report / Construction Schedule:
Gate operations have been smooth with no significant interruptions reported. Committee is in process of acquiring stone caps for tops of walls, after which walls will be stuccoed. The Committee thanks T. Taufer and T. Prince for cleaning up the landscaping area in the vicinity of the gate.
Appointment of Committee Member:
Both the newsletter and website announced that, due to last month’s resignation of Beverly Romans, an open seat exists on the Road Committee. The annoucements invited all interested parties to submit notification of their interest to the Committee. Prior to this meeting, no parties had indicated an interest in being considered for the opening. The property owners attending this meeting were asked if they were interested in joining the Committee. None in attendance expressed an interest. Motion was made to not appoint anyone to at this time by Jonathan G. , seconded by Kirk E., passed by all. Note: The term of this seat on the Committee expires this October.
Road Repair:
Reviewed process and results of last year’s failed resolutions to increase annual road maintenance budget. Discussion centered around our community’s on-going dilema. This being;
1) MONIES CURRENTLY COLLECTED ANNUALLY PROVIDE FUNDING FOR ONLY ONE QUARTER MILE OF PAVING AT TODAY’S ESCALATED RATES.
2) WE MUST FIND AN EFFECTIVE MEANS OF GETTING PROPERTY OWNERS TO ACCEPT THAT WITHOUT AN INCREASE IN ROAD MAINTENANCE DOLLARS, WE FACE THE CONTINUED DETERIORATION AND ULTIMATE LOSS OF OUR ROADS WITH CONCOMMITANT LOSS OF PROPERTY VALUES.
3) ABSENTEE PROPERTY- OWNERS CONTROL A SUBSTANTIAL PERCENTAGE OF VOTES IN THESE MATTERS AND OFTEN HAVE DIFFERING PRIORITIES FROM RESIDENT PROPERTY-OWNERS.
As two viable approaches were presented to property-owners this past year, only to be rejected, the Road Maintenance Committtee has now chosen to turn to the community itself for ideas and options they would consider preferrable. The following motion was made by Stephen S. and seconded by James S. and passed by all;
• The June newsletter be devoted to soliciting ideas and propositions from the community. This issue shall be designed to convincingly present the current dilema while asking property-owners to submit ideas in advance of the July meeting. These ideas will then be presented at the meeting to determine initial acceptability. The newsletter shall stress the importance of property-owners attending the July meeting.
• The July 10th Meeting to be conducted in a unique format, as a Town Hall Meeting, for the express purpose of “idea generation” from the community. The Committee shall then take all ideas generated into consideration and attempt to ultimately bring an acceptable resolution forward to the community.
Financial Review Committee:
Both the newsletter and website announced the creation of this sub-committee and invited all property- owners in good standing to contact the Road Committee if they were interested in participating. No property-owners responded. This sub-committtee will consist of the Road Committee’s Treasurer, Bookkeeper plus two appointed property-owners.
Two property-owners attending this meeting kindly volunteered to participate in this finacial review process; Jim Thomas and Scott Murray. The objective of this process is to audit the last three years bookkeeping records, providing verification of proper fiscal management or identifying discrepancies and bringing them to the Committee’s attention for resolution.
It was agreed that this process should be conducted in September in order to provide current information at October’s Annual Meeting.
Realtor’s signs at junction of Rancho Heights and Magee Roads:
Visibility at intersection has been deemed a hazard due to numerous signs being place immediately in the “Y” of this intersection. Motion was made by Kirk E. to 1) install a “Stop sign” on Rancho Heights Rd. approaching this intersection and 2) no longer allow signs to be placed in this particular area of the intersection. The motion was seconded by Jonathan G. and passed by all.
Committee will provide Phil Burke with a letter authorizing him on behalf of the Committee to remove all signs placed in this particular area. Thanks to Phil for volunteering to provide this service.
Sunset Peak:
No property owners from Sunset Peak attended this meeting thus the subject was tabled.
Note: This agenda item was added as a result of communications with Paul Reicker and Barbara Gill who were sent confirmation of our intent to discuss their concerns at this meeting.
Fallbrook Propane:
Phil Burke reminded all in attendance that Fallbrook Propane had offered a lowered rate
if more homes start with (or switch to) Fallbrook Propane. This could be as substantial as
20 cents per gallon over prevailing rates. Interested parties can contact Fall brook Propane at: 728-9353, ask for Merril Jr. or Sr. Phil volunteered to have discussion with them to update status.
Scheduled Community Agenda Items: (none were submitted prior to meeting)
Adjournment: Meeting Adjourned at 8:45pm
Date Minutes Meeting Held:
Monday, April 10, 2006