Annual Meeting Minutes - 2002
Meeting Date: October 19, 2002
Committee Members Present: Stephen Bochinski, Philip Burke, Tim Prince, Pokii Seeman
Staff Present: None
Rancho Heights Owners Present: Mr. and Mrs. Peach, James Teague, Bud Hougdahl, Frank and Karen Santa, Maria and Charles Bolster, Scott Ritchie, James Szepkouski, Greg and Pam Eves, Charles and Gail Glasgow, James Wilhoite, Kenneth Ebmeier, David Wilbur, Gail Vander Vorst, Kerry Blount, Roger Jones, Doreen Dice, Chris Moen, James Thomas, David Britton, Craig and Jackie Hill, A. Ione Stoewer, Gary Scandell, Everett and Olivia Dunnick, Dan Smagacz, Tom Bond, Martin Stockton, Gus Konchar, Paul Polena, Susan Fowler-Polena, John Cates, Tony Berg, Phil Bullfinch, Scott Pagel, Tom Taufer, Lyse McGonigle, Rufus Thompson
Sign In and Call to Order
Everyone signed in and the records were collected. All addresses and contact information has been updated to what was reflected on the sign-in sheets.
Stephen Bochinski called the meeting to order and discussed the large agenda at hand.
Election of Committee
Seats up for election were Stephen Bochinski and Beverly Romans. Both were voted back into the committee. Stephen remains committee Chairman and Beverly is a committee member.
The nominations and voting was as follows:
Stephen Bochinski nominated: Vote of 25 Martin Stockton nominated: Vote of 12
Beverly Romans nominated: Vote of 19 James Szeptkouski nominated: Vote of 7
Tony Berg nominated: Vote of 3 Scott Ritchie nominated: Vote of 2
Financial Statements
Please see attached financial statement at bottom of page
Triple M Consulting (Susan McLaughlin) will be working on billing for Rancho Heights as well as general books and the website. If you have any billing questions or updated contact information, please contact her.
Road Report
Repairs: Discussed possible repairs that will need to be worked on. These include repairs that are needed currently and possible future repairs that come with a rainy winter.
Weed Abatement: Weed abatement was performed and for thousands less than in previous years. Instead of outsourcing this, it was contracted "in house" which was about $2,000 instead of the previous $8,000. Weed abatement was done on both sides of paved roads four feet back and by hand.
Signage: We added Trash Patrol and Speed Bump signage to the road
Road Extension: Road will be extended as money is available as per the 1997 paving plan.
Future Fund Building: An assessment increase was discussed to get a small stockpile of money to be able to handle road emergencies that may come up as well as continuation of paving.
Road Assessments
The Road Committee decided a $50 increase per benefit unit for the 2003 assessment would be a start for an "emergency fund" as well as paving and repairs. As a group, however, the property owners decided a $100 increase would be more beneficial. Due to overwhelming majority, the annual assessment was increased to $200 per benefit unit. This will be reviewed each year.
The fee was raised to $200 as allowed by the assessment amendment approved in 2000. The range of $100-$200 was approved in that amendment, and after two years of the assessments being $100 per benefit unit, it was stepped up to $200. For further reference, please refer to the amendment.
Old Business
Gate Vote Pass
Gate Assessment: The Gate non-reoccurring assessment will be set at $200 per parcel.
Past Due Assessments: Assessments that have not been paid will be subject to a $10 late fee and 10% annually. If by the second billing the remaining balance has not been paid, further action will take place up to and including a small claims court filing.
New Business
Triple M Consulting: Hired a new bookkeeper to bring billing to the next level as well as to work on the website
Community Day: There was general excitement at the possible institution of a community day. It would be once per quarter to work on anything that needs work.
Volunteers Needed: Volunteers are needed to assist with clearing for the gate. Please contact Stephen Bochinski if you are interested in helping out.
Trash Collection: Didn’t get to this topic
Web Site for general information: You will be able to get general Rancho Heights information as well as be able to contact the committee.
Raise Annual assessments: Annual assessments to be increased to $200 per Benefit Unit in 2003.
Post General Meeting: Goals for 2003
After the main meeting, a discussion took place within the committee. The items discussed were as follows:
High level goals for 2003 are:
* Gate Project
* Road Repairs
* Website up and running
* Collections
Date Minutes Meeting Held:
Saturday, October 19, 2002