RHRC Meeting Minutes - 12/21/2012

Minutes December 21, 2012

Present at the meeting: James Szepkouski, Jim Thomas, Mary Anne Schetter

A special meeting was held to decide what, if anything, should be done with the recent vote held by the community. It was noted that the vote measure specifically stated that it would be the results of the qualified parcel owners voting and that the votes had a deadline of December 7, 2012; after which time no additional ballots would be admitted for count. There were 70 sealed envelopes received.

James Szepkouski pointed out that there were several options to consider after talking with attorney Kevin Johnson. After discussion of these options from attorney Johnson, and mention that some community members favored a revote, we discussed our position. We recognized that there were mathematical and other errors in the information sent out with the ballots, but that the ballot was clear that the assessment was to be a one time, one year assessment in the amount of $740.00 per parcel number, per benefit unit.

After discussion we decided that the people of the community have spoken in a ballot that was fairly mailed out and made available to all in the community. We further agreed that the ballots were counted and audited as fairly and accurately as humanly possible; there were 10 people counting and witnessing the count and tallies. If there is a position to be defended later, it should be that following the voted will of the community is the correct course of action. The results of the voting indicated results for the following issues :

Retaining Cori Szepkouski as bookkeeper/ accounting manager

Yes 108 , No 29, Abstain 6

Allow Ms Vetayases of 38092 Magee Road to participate as an owner into the Declarations of Restrictions and the Road Maintenance Agreement. Yes 119, No 16, Abstain 7, No Vote 1

Approve a one-time, one year owner assessment by parcel equating to $740 per parcel. Yes 100, No 39, Abstain 4

To rescind the 2001 amendment to the Road Agreement and return exclusively to the original document wording.

Yes 60, No 71, Abstain 12

By this count and majority ruling, the first three measures passed and will be enforced, the fourth did not pass and will be ignored.

The new billing amount will be sent out with the annual notices mailed each year by Cori Szepkouski. These minutes as the others since the annual meeting will be forwarded to Jon Driscol to be posted on our community website, the website is listed below.

info@ranchoheights.com

Jim Thomas moved that the vote taken and counted should be accepted as a true and accurate vote and enforceable as voted. James Szepkouski seconded. Vote was unanimous.

The committee briefly discussed the by-laws and agreed to read them so as to be able to discuss them more thoroughly at the next regular meeting on Januay 7, 2013. At that time we will discuss possible changes, additions,or deletions to the documents presented by attorney Kevin Johnson.

Jim Thomas moved that the committee adjourn, James Szepkouski seconded and the meeting officially adjourned.

Date Minutes Meeting Held: Friday, December 21, 2012